Employee time tracking system: seven ways of recording work hours without hassle

Are you stressed by prolonged sitting hours in the office? What’s your reason for not creating a perfect spreadsheet for an active employee time tracking — probably because you are exhausted from work. Or perhaps, you just haven’t found the right time to do so.

Using automated software to manage your HR company and track employees’ work duration sounds like a great way to pull strings off your list of tasks.

Interestingly, there are so many benefits attached to this statistical scheme. Using an online tracker is effortless, reliable, and quick, but the real issue lies in the selection of software. After settling with one, your journey to a successful layout begins. What can you do to get the best out of this advanced system? It’s time to find out.

Employee time tracking: 7 ways to track work hours for effective HR management

Here’s the first and foremost thing to do actually: settle with reliable timekeeping analytics, one that can assess and record the time attendance of every worker. After that comes following methods to produce an accurate spreadsheet:

Go for wall-mounted swipes.

Wall-mounted swipes, otherwise known as the newest version and alternative for punch cards, seem to serve many companies well. Of course, it can — for you too — definitely because it makes the whole process more convenient.

Here, employees need to swipe their ID cards in a mounted device. It will send records of every swipe made to the computers, where employee attendance and work hours are assessed.

Record remotely with a mobile attendance scheme

Keeping records of staff working from home is more complicated than taking office attendance, uniquely if their on-duty hours integrate with a payroll plan.

As an employer, it would help best if you collect data using a GPS-enabled mobile device. GPS satellites make tracking more convenient; after all, it is legal.

Adopt a computerized tool with regulatory compliance.

Accurately tracking work hours is a must-do task. Contrarily, you can cause yourself more work and damage. The U. S Fair Labor Act promotes accurate timekeeping, and it must accept regulatory terms and conditions.

What’s the best way around this, you may ask? Straight and understandable — nothing matches an accurate time clock. It helps to ease the stress, while also abiding with legislative, regulatory policies.

It is safe to use. Get one now, or you might end up trying to recover from massive suits.

Use more useful software for all workers.

Online time clocks vary, but efficiency is what matters. Use a tool that can keep accurate data of work hours even when employees are operating remotely.

Aside from that, here’s another critical factor, and it comes in the form of this question: how convenient is the computerized system that you’ve just chosen? Because if it’s not, how do you expect your employees to cope with it? More importantly, how do you expect accurate timekeeping to take place? No way, I guess.

Hence, your best option is to opt for a tool that all your employees embrace, one that is easy to use. That way, employee time management becomes an easy task, and attendance stays accurate.

Use the “complete reports and administrative assignments efficiently” feature.

Companies interested in using this attendance software face a common problem: they find it challenging to use the tracking scheme, not to mention the ones with difficult integration.

An employee time tracking system should have daily processing features, be intuitive, and possess scalable functions.

Fingerprints and retina scans are must-have.

Biometric sounds like a great way to regulate timekeeping access, as it controls the process involved in recording work hours. The need for a fingerprint time clock and retina scans are to verify individual participation. Before getting to this stage, you must have swiped your barcode data using your employee’s ID.

Opt for a tracking system that integrates with other apps easily.

Say, you have a tracking system capturing biometric and data only. Sharing this information may be much of a task. And why’s that? Agreement needs, off-duty hours, and payroll work hand-in-hand for utilizing a tracking system optimally. For many, these are the core reasons for settling with an outstanding time clock. If you’re using a computerized tracking tool, it has to be well-versed.

Bottom line

An employee time tracking system is a trend in the business and financial sectors. As an employer, you should adopt online time clocks, as they help to merge work hours with payrolls. Say goodbye to the old days of paper spreadsheets.