Companies have different ways of sorting workers’ income. The ones that pay hourly wages entirely depend on time cards to set out an accurate payroll plan. If so, are there ways to optimize this process, because honestly, employees have to get paid. And on a different note, intuitive techniques would do better rather than using old printed methods.
Implementing electronic time cards is absolutely the best strategy to put in place, especially for large scale businesses. These advanced tracking tools ease the stress of keeping records manually. Accuracy is topnotch.
Electronic timesheets have advanced features, such as magnetic cards, PINs, and biometric for fingerprints and facial recognition. Not just that, GPS tracking features add to the list of efficient monitoring systems. It works perfectly even when mobilized.
Implementing the best electronic time cards
It is essential always to consider the security of your time clock software. Scout for the easiest electronic timesheets and merge them with your wants. Check the features, as they also contribute a lot. You can use the guide below:
Determine your requirements
Before settling for any timekeeping tool, you have to know what your needs are. Sometimes, it lies in the reasons for getting one. For some, they are only concerned about the punch cards. Maybe because the current electronic punching in and out isn’t working as supposed.
Office workers, on the other hand, require a different time tracking approach. Software that works on computers is your best option here.
And for remote workers, nothing matches a mobile tracking software. Many systems are working perfectly fine on smartphones. Using a GPS feature also optimizes the process, as it keeps an accurate check on time spent in a location.
Focus on your security qualifications
Strangers or third parties can sign in, using the same info of your employee. Don’t you know that? Honestly, a mediocre tracking system may find it difficult to detect illegal access. Still, it surely doesn’t happen with optimal software.
What if a fraudster signs in using lost cards or stolen PINs? Would you know? Of course, you can detect this forceful action if you have good software with a biometric feature. Fingerprints verification and facial recognition would help avoid this whole scandal.
Check your reporting requirements.
Now coming down to the reports, how do they work? Automating data is a good idea, but your system has to yield useful reports. Reports have some specific requirements; ask about these things. The database, file compatibility — and formatting techniques — all these things matter a lot.
Installation and bargain process
This aspect relies mostly on the selection of timekeeping software. It all depends on choosing the best system. You should have at least two to three suppliers. Start assessing them until you find your preference.
Tutoring and use
Now is the time when employees have to adopt this new advancement. It takes a gradual process to adapt to this new tracking technique. Both the workers and employer have their roles to play. Safe to say, the training applies to both sides. While the employer is looking out for new strategies and shelling the bad ones, employees utilize time clock software to track their progress.
Here are some steps to help you implement electronic time cards efficiently:
- Invite a supplier’s representative. Most of your workers may be new to anything that has to do with advanced technology. Instead of being reluctant, wondering if your employees can adapt, take them on a training tour.
- Test run the whole process. Check the logins and log-outs, review the data, approve time cards, and import payrolls. Assess everything. Whatever feature, actions, or activities are on the software; it is your job to make sure everything works.
- Keep a monitoring eye on the first cycle. Hence, you need a support group. The first cycle is not always a nice one, so look out for outputs and reports before importing payrolls.
As your company continues to grow higher, so is your need for more security. It is never a bad idea to invest in more security. Any loss or misconduct may lead to massive lawsuits, and, in turn, recovering damages may be nearly unachievable. Make sure your supplier’s standards are met and maintained all the time.