Reasons why you need an employee tracking system

Employee time tracking has nothing to do with misconduct or disbelief — why wait to encounter an issue first? It’s not always smooth in the long path of business, but you can turn the tables around for good. And how’s that done? By implementing different tracking techniques — big thanks to the internet — everything just got easier.

As said earlier, tracking employees’ activities means you’re ready to excel in sales, services, and customer relationships. There are many reasons for developing this act. Still, it would help if you didn’t mistake it for misconduct because that’s where issues begin.

Reasons for implementing an employee time tracking system

What exactly is the purpose of using time clocks to monitor the activities of workers and employees? To merge working hours with payroll plans, you, as an employer, must ensure this strategy is in place.

Hence, I’d be presenting a couple of reasons why employee time tracking is an essential factor for every business.

Precise client billing

If you determine your employees’ pay hourly, keeping track of the work hours used daily and weekly would do better. You sure would have seen something like this. 

Take, for instance, the freelancing world. If I decide to work ten hours a week for a client, my pay comes calculated with the same work hours spent. What’s more to this? An automated tracking tool. It makes the job easier. In this case, you’d do less tasking and more monitoring. But, if you must use one for the first time, assess its bookkeeping and accounting functions.

Outstanding project management

Say, you got a reliable time clock, and you’ve scheduled your working plans. Still, check the timesheet data, update it daily, and monitor if it’s reading accurately.

Efficient employee time tracking ensures that no one is working less or overworking. If at all, an employee spent more time in the office, it will be accounted for.

Meanwhile, automated tracking software keeps records uniquely and comes with other benefits, be it synchronization, mobile tracking, and many more.

Monitoring productivity

Online timesheet data does more than you think. It brings to an employer’s notice a quick grasp of productivity. This aspect is where the selection of workers can take place.

Using an automated timesheet enlightens you on how a particular staff is working differently from the other. You can also tell performance by merely looking at the work hours on a specific project, and the time spent for a turnover.

Dedication and self-discipline

Tracking employees’ time is kind of alarming. Say, you have a company with ten staff members. Among these employees working on the same project, a few completed their tasks within a short period. The others completed their job as well but worked more hours because of difficulties. It is safe to say; the employer now knows the performance level of each worker.

If I were part of the company, I’d like my working hours for this week better than that for last week. I’d make sure I check and measure my performance, and I’m sure you’d do the same.

Tracking time effectively

If your employees work on hourly wages, it’s your sole responsibility to ensure they get paid according to their effort. For small-scale businesses, here’s what you need: swipe cards, manual reports, and an excel spreadsheet.

Big businesses, however, should take a different approach, especially when employees are much and departments vary. Here, the best option is using an automated timesheet data—specifically, an attendance software well-versed with different functions for easing a boss’s to-do lists.

Note: there are two ways around this modern tracking system. You can either choose to use a time-tracking tool, which is reliable or more efficient. Or better still, opt for a project management tool with timekeeping features.


Whether you choose to keep manual records of reports, hire a bookkeeper, or use an automated timesheet data, make sure you get the best. Tracking may be a bit complicated, especially if you’re merging it with other essentials in your to-do list. Whichever way you choose to implement this system works fine, depending on the scale of the business and the reliability of the software used. Anything you do, ensure there’s a straight and plain integration merging with your accounting services.